ADMINISTRATIVE ASSISTANT II Adult Education & Family Literacy
Provide leadership and support for the implementation of the Adult Basic Education and Family Literacy (AEFL) and High School Equivalency (HSE) and coordination with eligible recipients and agency staff.
Proficiency in English grammar. Ability to learn quickly and use database, word processing and software used by the division. Organization and interpersonal skills and ability to operate copier, printer, and computer.
Ability to exercise tact, discretion and diplomacy when answering the telephone and working with adult learning center personnel, students, and other internal and external customers.
Position based in Stillwater, OK.
EDUCATION AND EXPERIENCE:
REQUIRED:
- High school diploma
- Three years administrative support experience
PREFERRED:
- Federal grant experience and experience in educational setting
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Accurately, and in a timely manner, prepare correspondence, reports, forms and other communications in accordance with recognized Oklahoma Department of Career and Technology Education standards as requested.
- Assist AEFL staff with invoicing system for adult learning centers, community colleges, technology centers and all other local sub-grantees.
- Provide customer service to students, prospective students, parents and other entities seeking assistance with high school equivalency options and services.
- Provide assistance to individuals seeking replacement high school equivalency credentials and exam results.
- Assist AEFL in accomplishing the day-to-day work of the division.
- Assist AEFL in accomplishing state-wide publicity efforts for the AEFL program.
- Prepare vendor contract forms and verify the status of requisitions, contracts, and purchase orders within the agency.
- P-card holder for AEFL.
- Prepare and report weekly itineraries for AEFL to director.
- Process correspondence, phone calls and faxes and routes to appropriate employee, adult learning center and/or vendor.
- Schedule workshop locations for professional development activities and complete workshop requisitions and registration forms and log participant data.
- May require occasional travel and overnight stays.
- Create in and out of state travel preparations for the AEFL team including maintaining hotel reservations, tracking mileage, and creating claims for reimbursement while following ODCTE and OMES policies/guidelines.
Salary/Benefits: $34,576.30 - $38,273.32 commensurate with education or experience. Health, dental, life and disability insurance; flexible benefits plan; teacher’s retirement; vacation/sick leave; paid holidays; employee assistance program; and flex-time options. Total salary and benefits package valued at $47,004.71 - $50,980.00.
Position posted for a minimum of 10 calendar days or until position is filled.
Send cover letter, including job title, and resume to:
Mail: Oklahoma Department of Career and Technology Education, Attn: Marie, 1500 West Seventh Ave., Stillwater, OK 74074.
Fax: 405/743-5186. Email: applicant@careertech.ok.gov.
EEO employer.
