Administrative Assistant to the Director of Economic Development
Position Title: Administrative Assistant
Department: Economic Development
Reports To: Director of Economic Development
FLSA Status: Non-Exempt
Location: Stillwater Chamber of Commerce
Job Type: Part Time- 25hrs/week
Pay: $13.00-$15.00/Hr
Position Summary:
The Economic Development Administrative Assistant plays a critical role in supporting the Economic Development department. This position is responsible for performing a variety of administrative and clerical tasks to ensure the smooth operation of the department. The ideal candidate is highly detail-oriented, experienced in project data entry, proficient in creating and implementing processes, and thrives in a collaborative team environment.
Key Responsibilities:
Administrative Support:
o Provide administrative support to the Economic Development Director and other team members.
o Manage calendars, schedule meetings, and coordinate travel arrangements.
o Prepare and edit correspondence, reports, presentations, and other documents.
o Maintain and organize electronic and paper files.
Project Data Entry:
o Accurately enter and maintain project data in databases and tracking systems.
o Ensure all data is up-to-date and available for reporting and analysis.
o Assist in preparing and compiling project reports and documentation.
Process Creation and Implementation:
o Assist in developing, documenting, and implementing departmental processes and procedures.
o Monitor and evaluate process effectiveness and suggest improvements.
o Train team members on new processes and ensure compliance.
Team Collaboration:
o Work closely with other team members to ensure the successful execution of projects and initiatives.
o Participate in team meetings and contribute to brainstorming sessions.
o Foster a positive and collaborative team environment.
Other Duties:
o Handle general inquiries and provide information as needed.
o Assist with special projects and perform other related duties as assigned.
Qualifications:
Education and Experience:
o High school diploma or equivalent; Higher Education course work in Business Administration, Economics, or related field preferred.
o Minimum of 2 years of administrative experience
Skills and Abilities:
o Exceptional attention to detail and accuracy.
o Strong data entry skills with the ability to handle large volumes of data.
o Proven experience in creating and implementing processes and procedures.
o Excellent organizational and time management skills.
o Strong written and verbal communication skills.
o Ability to work effectively both independently and as part of a team.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Experience with database management and project management software is a plus.
Competencies:
= Detail-Oriented: Consistently ensures accuracy in all tasks.
= Team Player: Works well with others, contributing to a positive team dynamic.
= Process-Oriented: Capable of designing and following systematic procedures.
= Dependable: Reliable and responsible in fulfilling duties.
= Problem-Solver: Identifies issues and develops effective solutions and is willing to embrace change or pivot directions if needed.
Working Conditions:
= Typical office environment with standard office equipment.
= Occasional travel may be required for meetings and conferences.
Application Process:
To apply, please submit your resume and a cover letter detailing your qualifications and interest in the position to kari@stillwaterchamber.org .
---
This job description outlines the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
The Stillwater Chamber of Commerce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
